Responsible for supporting the Department Head in their daily administrative duties.
What will you do?
Compiles information and create VP presentations in Microsoft Power Point/ Keynote if needed.
Develop presentations for internal and external customers.
Responds to sensitive and highly confidential information with discretion and professionalism.
Maintain and prioritize the Outlook Calendar and tasks for team on daily, weekly and monthly basis.
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Performs a variety of general clerical duties, such as copying, filing, faxing and typing.
Organizes and maintains file system, and files correspondence and other records.
Answers and screens manager's telephone calls, and arranges conference calls.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies, and arranges for equipment maintenance for team.
Assist and coordinate with other departmental requests and meetings, as needed ie. Human Resources and Finance partners.
Willingness to be flexible in staying late and working at offsite events if needed
Complete and submit Expense Reports as requested
Other duties may be assigned
What do you need?
GET IT DONE – ACCOUNTABILITY Responds to directives to complete tasks related to the role. Delivers results and hits deadlines under close supervision, following procedures and timelines specified by others.
FIND A BETTER WAY – CREATIVITY & INNOVATION Asks questions to better understand systems, products, and solutions within the scope of own role. Supports creativity in others by listening to Teammate’s ideas and sharing own perspective, when possible.
WIN TOGETHER – COLLABORATION Works closely with supervisor to understand own role. Works collaboratively with Teammates to accomplish work, providing constructive feedback as needed.
THINK GLOBALLY – GLOBAL PERSPECTIVE Demonstrates understanding of local cultural practices. Displays interest in and appreciation for global perspectives.
MAKE THE RIGHT CALL – INTEGRITY AND ETHICS Acts in alignment with UA values and principles, encouraging other Teammates to do the same.
What have you accomplished already?
Bachelor's degree (B. A.) from a four-year college or university (Communications or Marketing preferred)
0 – 3 years’ experience working in a professional business environment
Proficient in Microsoft Office Suite, specifically Outlook and PowerPoint
MacBook proficient and versed in Keynote presentation development is critical
What else is important for you to know?
You must possess a service-oriented mindset
Able to work in a fast-paced environment with the ability to multi-task and remain calm under pressure.
Ability to cite examples of when positivity and optimism played a role in their ability to deliver results under tight deadlines.
Ability to demonstrate how she/he has authentically connected with people in a positive and optimistic way. Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive.
Flexible with change and able to shift gears quickly. Can provide examples of how she/he continually solves problems and re-prioritizes their day to keep up with the demands of a fast paced, ever changing environment.
Proven ability to be a gatekeeper for the Executive by providing excellent customer service skills to internal and external partners by using tact and good judgment.
Proven ability in keeping Executive focused and organized.
Strong Communication skills. Able to express facts and ideas in writing in a clear, convincing and organized manner; listen effectively, and clarify information as needed.
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