Director - Finance and Compliance - The SEED Foundation - Miami

Job description
SEED Miami seeks a Director of Finance & Compliance to manage all aspects of the School’s finance, reporting, compliance, budgeting, risk management and related activities. As a part of the founding team at this new school, the Director will be responsible for implementing new systems and creating sustainable structures and processes, while remaining flexible for the demands of a start-up.


Essential Duties & Responsibilities:

Lead all financial, budget and planning activities, including creating financial reports, establishing business policies and accounting practices. As a “defender of the finances”, guide colleagues in choosing wisely among competing priorities, manage cash flow, set up internal controls, and establish best practices to maximize our resources to benefit our students and families.

Establish clear policies and procedures related to reporting requirements, purchasing, and budget management, maintaining consistency as well as flexibility for this rapidly growing organization. Ensure that SEED has the systems and procedures in place to support effective program implementation.

Financial Management
Manage all accounts, ledgers and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
Manage A/P, A/R and entire Payroll functions.
Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
Lead all financial, project/program and grants accounting.
Ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
Manage organizational cash flow forecasting by working in partnership with department managers.
Coordinate all audit activity.
Work with real estate and construction consultants related to permanent campus planning and budgeting.
Develop and oversee program for purchasing supplies and equipment, including preparation of bidding specifications and RFPs.
Work with the Admissions team to ensure proper revenue and enrollment planning, compliance and reporting.
Work closely with the President regarding reports to and meetings with the Board of Trustees and its committees.

Compliance and Regulatory
Build relationships with counterparts at state and local regulatory authorities. Work with them to put in place processes for funds flow and reporting, and to identify appropriate and practical solutions the inevitable challenges posed by this new education entity. Ensure that all funds – public and private – are properly accounted for, that proper reporting procedures are established and transparent accountability is achieved at a reasonable cost.
Establish and maintain systems and controls which verify the integrity of all systems, processes and data.
Coordinate recordkeeping related to Federal, State, Local County revenue, and private donations, including operational funding, capital funding, and grants. Oversee completion and filing of final reports.
Coordinate with staff at FMU related to facilities compliance, meals and school lunch program, and insurance.
Oversee risk management and legal activities including letters of agreement, contracts, leases and other legal documents and agreements.
Maintain a reference library/database of federal, state and local regulations that pertain to SEED.
Work with HR and department managers to develop and maintain an effective compliance training program for new employees as well as mandatory ongoing training.

Budget
Lead the annual budget development process for both capital and operating budgets. Develop and maintain systems for budget development including templates, forms and processes. Assist school department managers in developing budgets. Review budget requests for completeness, accuracy, and compliance. Prepare budget documents for President and Head of School review and board approval.
Prepare regular budget reports for department managers, senior management and Board of Trustees to monitor revenue and expenses versus budget and to identify potential budget problems. Prepare annual financial reports.
Monitor requirements, reporting and fees related to services agreements with vendors and partners including Miami Dade County Public Schools and The SEED Foundation.
Analyze financial and budget-related matters as necessary. Compile data, maintain budget history, and develop multi-year forecasts to assist in planning.
Other duties as required or as assigned by the SEED School of Miami President.

Qualifications:
A commitment to SEED’s mission and the belief that with the right resources any child can attend college and achieve his or her dreams.
Great Plains accounting software is preferred.
A self- starter that can work independently and mange a broad range of finance duties.
Possess personal integrity and a strong moral and ethical character. A belief in high standards, accountability for all, and continuous improvement.
Understanding of non-profit accounting and budgeting. Demonstrated experience in financial planning. Experience operating in a resource-constrained environment.
Experience operating in an environment with significant regulations and compliance requirements, and working with regulators and state agencies.
Experience running multi-faceted operations in a for-profit or non-profit organization. School experience, (especially charter school) is preferred. Experience working with a state funding interface is a plus.
Demonstrated success developing and monitoring systems to manage operational and programmatic work that involve high levels of collaboration.
Demonstrated experience in technical accounting skills (full – cycle month end close, generating financial reports, etc.) and starting new operations, establishing new systems, processes and structures.
Attention to detail and mastery of facts. Highly organized.
High level of business acumen. Ability to consistently make good decisions through combination of analysis, wisdom, experience and judgment. Cool under pressure.
Comfortable working in a fluid environment and capable of making adjustments in both day-to-day and larger-scale activities based on new information and situations.
Significant management and supervisory experience.
Ability to think strategically, to anticipate future consequences and trends, and incorporate them into organizational plan.
Excellent written and verbal communication skills. Ability to explain complex financial and compliance issues clearly and concisely in plain language.
Minimum of a BA; CPA and/or MBA preferred.

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