This position is responsible for overseeing and managing the principal areas that support these facilities: Studio space planning; onboarding and moves of all studio and 3rd party personnel; all rent and license agreements.
Responsibilities to include, but not limited to
Oversee the development of physical space plans and programming to meet organizational needs and corporate standards and to ensure efficient utilization of space
Develop reports and presentations for senior management regarding space utilization and programming
Responsible for maintaining all 3rd party and production leases and coordinates with Legal all insurance and lease updates
Establish financial goals and formulates, recommend and administer the annual operating budgets for Tenant Services; oversee the financial reporting for Tenant Services departments and ensure compliance with all accounting policies and procedures
Coordinate with Financial Planning all forecasting requirements, annual budget preparation, scheduling of expenditures, variance analysis and development/initiation of any corrective action
Oversee planning and coordinating of moves and renovations in conjunction with Facilities Operations, ensuring minimal disruption to tenants and manage office move budget, annually approximately $1M
Oversee Tenant Administration functions, facilities management database administration, maintenance of online studio directory and department information, and reporting and billing for space, parking and telephones
Oversee tenant relations for off-site properties as required, which includes coordination of moves and renovations and performance of office management functions
Direct on-lot Tenant Services, including new tenant orientation; ongoing customer service, including monitoring of tenant satisfaction; and move follow-up and assistance, including production of building directories and office signage
In conjunction with Strategic Sourcing, oversee the negotiation and supervises the administration of service contracts
Develop department KPI criteria
Ensure that department operating policies and procedures are documented and communicated to the employees
Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
Accomplish organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
Develop employee educational and training opportunities
Basic Qualifications
Minimum 15 years experience in campus operational management, commercial building property management or real estate commercial portfolio management
Minimum 7 years experience in managing vendor services, contracts and managing union and non union staff
Bachelor’s Degree or equivalent work experience required
Additional Qualifications
Ability to evaluate funding decisions, develop and manage both operational and capital budgets
Ability to analyze department process methods and develop improvement recommendations
Ability to develop effective communication materials and presentations
Ability to multitask and work quickly to efficiently provide positive outcomes
Excellent analytical, problem solving and decision making skills
Excellent verbal, listing and written communication skills
Ability to lead, inspire and motivate direct reports
Ability to plan, organize, delegate, audit, coordinate and prioritize department workload
Demonstrated ability to communicate effectively across all levels of the organization
Eligibility requirements:
Interested candidates must submit a resume/CV online to be considered
Must be willing to submit to a background investigation
Must be able to show eligibility to work in the United States
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