The Director of Business Operations for NYTLive will join an entrepreneurial team that is building a new portfolio of world-class conferences and live events for top audiences in a range of sectors, with a focus on the most compelling and timely topics in the market. Led by senior editors of The New York Times, NYTLive conferences and events are editorial products – live journalism – and feature the leading influencers of our time.
The Director of Business Operations will be part of the NYTLive leadership team, with global oversight of the business operations for US and international conferences, TimesTalks, and other live-event initiatives. The key areas of responsibility include:
Preparing budgets and financial plans for the individual conferences and event series as well as for the overall business and monitoring performance against plans;
Managing vendor contracts, including negotiating terms, working with legal, and ensuring proper execution;
Continually assessing the business and creating and managing related NYTLive reports, including weekly updates, sponsorship/sales reports, sensitivity analyses, etc.;
Serving as the NYTLive liaison to key internal departments such as Finance, Legal, international offices, Advertising, Marketing, and others. The Director of Business Operations will also participate actively in strategic planning.
The position requires excellent organizational skills, experience with budgets and financial reporting; an understanding of event production; the ability to communicate complex information clearly; outstanding interpersonal abilities; energy, enthusiasm, and a comfort with entrepreneurial, fast-changing environments. Strategy experience a plus. A minimum of 8 years experience with the business-side operations of productions is preferred, as is a Bachelor’s Degree and a strong interest in current affairs, news, and media.
KEY RESPONSIBILITIES:
Financial Planning & Reporting
Collaborate with NYTLive team on strategy and assumptions for three year plan; develop individual line of business and consolidated financials including individual conference/consumer event P&Ls, sensitivity analyses and scenario planning
Oversee financial performance for all NYTLive conferences and events, update NYTLive P&Ls, prepare and update forecasts for all lines of business
Develop presentations and provide financial information and analysis for senior management
Assist team in evaluating impact of pricing and various production options on conference/event budgets and performance
Collaborate with Finance on monthly closings, including identifying required accruals
Sponsorship Oversight
Collaborate with sales team and legal counsel to develop sponsorship agreements, review, negotiate and approve terms
Ensure sponsorship invoices are prepared and issued
Work with sales teams and Finance to ensure proper recording and recognition of sponsorship revenue
Expense Oversight
Work with project managers to identify and select key venue and vendors and negotiate agreements; draft/review vendor agreements, including terms and conditions and facilitate review by legal counsel
Review vendor invoices and supporting documentation; approve payment of invoices
Work with project managers, financial and the Shared Services Center to trouble-shoot vendor inquiries
Identify opportunities for operational and process improvements
Provide guidance to NYTLive team across all areas of operations and financial planning
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