Director - Administration - Harvard University - Cambridge

Job description
Duties & ResponsibilitiesReporting to the Department Chair, the Director of Administration is responsible for the overall strategic management of the administrative, financial, and faculty support operations of the department of Sociology.

In collaboration with the Department Chair, sets strategic objectives and allocates resources to support these objectives.
Oversees the HR function for about 13 exempt and non-exempt staff, including recruitment, performance management, compensation, staff relations, and training and development. Directly supervise most staff.

Works with FAS Finance to develop the departmental budget. Oversees all financial activities including monitoring spending and faculty funds, p roviding financial analysis and forecasting to the Chair, and managing payroll and sponsored research activities.
Oversees pre- and post-award sponsored research portfolio.
Develops and implements policies and procedures for effective administration of the department and serves as a primary source of policy information for faculty and staff.
Determines needs and priorities for building and facilities management, space planning, IT services, and other shared operational resources. Serves as staff liaison to, and works closely with, related FAS and University offices. · Works with the Chair and faculty committees on policy and planning matters and visiting committee activities.
Oversees faculty services including faculty searches and reviews, supplemental compensation, and new faculty onboarding.
Oversees undergraduate and graduate student services, including student programming, grants and graduate admissions.
Collaborates with the Division of Social Science to ensure that Department administrative procedures are in line with the Department’s core mission and university policies.
Handles special projects for the Chair and performs all other duties as required.

Additional QualificationsStrong interpersonal and oral communications skills essential, including the ability to deal diplomatically with a wide range of people. Sound judgment and discretion in handling confidential information. Strong leadership and negotiation skills. Ability to work collaboratively with a variety of constituents, managing change, establishing priorities, and meeting deadlines. Demonstrated writing ability, as well as excellent editing and proofreading skills. Thorough understanding of budgets, budget preparation, and financial monitoring. Attention to detail. Familiarity with HR practices (evaluation, hiring, etc.). Knowledge of IT systems and processes and the ability to learn and apply new software applications quickly. Strong skills in Microsoft Office Suite, including Word and Excel. Experience with Open Scholar and HTML preferred. Sponsored research experience preferred. Experience with Harvard University systems and policies is helpful.

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