Director Finance Administration Harvard University Cambridge

Job Description
The Director of Finance and Administration is responsible for managing the overall financial operations of the organization including accounting, budgeting, tax and regulatory filings, general ledger, financial statement preparation, annual audit and financial reporting systems and internal controls. Other responsibilities include managing a professional accounting staff and mentoring students to fulfill organizational goals of providing business experience for the benefit of Harvard students. The position reports to the CEO/General Manager of Harvard Student Agencies, Inc.

KEY RESPONSIBILITIES

Financial Planning, Analysis and Reporting – Provide monthly consolidated financial statements. In conjunction with CEO, assist student president with review of operating results to provide accurate financial reporting and clarity of relevant financial data to board of directors.

Coordinate annual budget - Provide student training on budgeting process and assist in developing agency budgets and mid-year reforecast. Review and consolidate for board of directors’ approval.

Ensure compliance with state and federal tax and reporting requirements – review state and federal tax returns prepared by audit firm and ensure timely filing and tax payment. Manage payroll tax returns/deposits for inside payroll processing of student wages. Complete state annual reports, and DOL and economic census reports as required.

Oversee general accounting functions – Develop and maintain business office procedures to train student managers to process customer invoicing and employee payroll. Manage processing of accounts payable, month-end closing, bank reconciliation and collection of outstanding accounts receivable. Monitor cash flow, laddered CD portfolio and processing of annual disbursement of endowment funds. Hire and train professional staff and student accounting assistants as necessary.

Manage year-end audit – manage all aspects of annual audit process including physical inventory of The Harvard Shop, preparation of audit workpapers, acting liaison with outside audit firm, coordination of audit committee review and presentation to board of directors.

Complete annual worker’s compensation insurance audits. Basic QualificationsBasic:

Minimum requirement BS in Accounting. CPA certification preferred.
8+ years of experience in accounting or finance, including at least 5 years’ experience managing an accounting/finance staff.
Demonstrated successful experience in management, fiscal oversight, planning, budgeting, and financial reporting.
Background in nonprofit organization desirable.


Competencies:

Hands on manager with strong team leadership.
Data analysis and problem solving.
Strong collaboration with students, senior management and board members.
Excellent communication skills.
Strategic thinking, decision making, and flexibility.
Commitment to excellence and to the mission of Harvard Student Agencies.